Meeting Minutes – Tuesday, September 10, 2019

President Eric Coleman called the meeting to order via conference call at 6:33pm

Quorum: A quorum was present

Attendees:

Eric Coleman, President Patricia Hein, Past President William McVey, Website

Danita Hill, Secretary Catherine Jones Kyle, Treasurer Kynny Sutton, Membership

Michelle Just Jenn Greenlee Besaw, Social Chair

Not Present:

Stan Runnels Richard Karrigan Frank Lynch April Pedersen

OLD BUSINESS:

  1. Treasurer’s Report
    1. Quickbooks is up and running
    2. Work on the budget has begun
    3. IRS Paperwork is underway.
    4. Membership Discussion.
  2. Website Updates
    1. Kynny reported he and Jenn have been working with William and the website.
    2. Access – Paid Members (ALL); ID Password Registered (photos/yearbook/names and can contact someone through website; Guest/Visitor History
    3. Discussion about parameters
    4. What information would be on the navigation bar. Discussed were: HOME ABOUT US (SASAA, Board, Bylaws, 990s, Minutes, Committee and Chair) FACULTY/ALUMNI (membership) HISTORY (short history about schools) REUNION (Registration) NEWS (memorials, information, links etc.) CONTACT US (set up emails for the website and officers committee chair i.e. SASSA_President@gmail.com etc.) STORE FOLLOW US (Instagram, FB, Give Back option)
    5. Recurring Membership Discussion – need to further check out this option.
    6. Recommend getting the main part up for reunion
  3. Marketing the association
    1. Discussion surrounding membership costs, incentives, etc.
      1. Discussion about including membership fee in reunion registration costs and possible discounts.
      2. Incentive ideas included scholarship fund donation, bumper sticker, embroidered inaugural towel, newsletter, emails, photos, contacts, swag, decal etc.
      3. MOTION: (Danita Hill) To ask the Membership and Social Committee to come up with a marketing plan which includes incentives and report back to the Board at the next meeting. Seconded (Jenn Greenlee Besaw)
    2. Contact SHS regarding placing an Ad in their yearbook
    3. Stuttgart Starbucks Mugs -? Incentive Patricia to send Jenn information on how to do this.
  4. Reunion
    1. Website under construction –
    2. Reunion Committee Meeting – Thursday, September 12
    3. Will email a report regarding updates after the meeting

NEW BUSINESS:

NEXT MEETING: Tuesday, October 8th at 6:30PM CST/ 7:30PM EST/ 4:30PM PST

Jenn Greenlee Besaw motioned to adjourn, Catherine Kyle seconded – motion carried and the meeting was adjourned at 8:27pm